How to Easily Customize Multiple Stages During the Busy Graduate Student Admissions Period

Admission season is coming up and with that comes a whole a lot of additional stress for the admin staff especially if they have to do all the processes manually. This post will discuss some of the cool features of Creatrix Campus Student Admission System which will reduce the workload of administrators to a great extent and keep them smiling right through the admission season.

Let us look briefly at some of the unique features of Creatrix Campus Higher Education ERP software which is designed to customize various stages in the admission process to make things that much more simpler for colleges. 

Configuring assignment workflows to quickly start the admission process

Sometimes the admission process in not processed by just one team of people, but by people who are sitting across continents in different time zones, especially if it is the intake process for an international program across different campuses. In such cases, the application forms may have to be routed to different teams based on the origin of the form. There may be various rules that may have to be applied for routing an application to different teams. All this can be done very easily with the Creatrix Campus Higher Education ERP software. The added advantage being that multiple rules can be set and reset during the process in case of new upcoming changes.

Powerful scheduling & slot management tools 

One horrendous task which takes up most of the time of the admission staff is scheduling of the tests and interviews. Generally it is done in a bunch of excel sheets which as we all know are prone to human error. Creatrix Campus simplifies the entire process of test slot and interview slot creations by fully automating it. 

Slots can be created by a combination of program, type of test, location and date and so on. It is completely in the hands of the admission team to customize the filters for each slot. The number of attempts can also be configured for each program. The capacity will be marked for each slot and when the slots are filled up; it will not allow any more registrations. Each slot can have a status code associated to it like ‘pending confirmation’, ‘confirmed’, ‘open’ which is again customizable.

Automatically assign ranks in entrance tests to speed up the selection process

Different Ranking parameters can be specified for each admission cycle. The ranking parameters can be assigned a score and weightage. The sum of the parameters will constitute the overall score. Various parameters can be specified like work experience, interview score, aptitude test score and so on. 

Each of the ranking parameter can have function associated with them, which is customized to fit the admission process. The formulae for each of these can be customized based on individual program requirements and can be modified from time to time by the admission staff.

Evaluate applicants using online forms 

The admission process can be made more flexible by capturing not just objective test results but also other behavioral characteristics. This is done using an evaluation form. This form can be designed and mapped to any stage of the admission intake cycle. Users who are assigned the stage will be prompted to fill in the evaluation form.

The evaluation form contains questions with options for maximum marks and comments, which is assigned a weightage. The overall score of a form will be the weighted sum of marks. Even multiple evaluators can be assigned to evaluate of an applicant. In such a case, the applicant score will be the average of the total score given by each evaluator.

Get valuable suggestions from students using online feedback forms

The Cloud Education ERP software also allows the institution to take surveys from prospective students or other students. It is very easy to set up and get a survey running. Also, the analytics related to the survey are captured in the form of easy-to-read graphical reports. These surveys can be executed on a frequent basis in order to keep a pulse on the inputs of the general populace. Surveys to ask suggestions for improvements of the admission process, review process and others may give the institution valuable inputs.

Generate multiple reports to make better decisions

Student admission management system allows you to generate various type of reports including Documents uploaded and missed by each student, territory-wise applications count, slot-wise list of registered students, partially-filled applications, and standard application reports. 

In addition to the above features there are many more features which help administrators to configure and customize the admission process end-to-end. Each and every stage of the admission cycle can be analysed with various reports which can be fine-tuned to ensure that no loopholes are present. There are admission reports that even display if any applicant was missed to be processed!