Student Information Management System: An effective platform to ensure Student Success
The student information management system can easily handle the paradigm shifts happening around the higher education industry.
To remain effective in the increasingly fast-changing and competitive industry, HEIs are constantly focusing to boost their enrollment, improve efficiency and ensure student success. Their ultimate focus is to embrace best-in-class technology through digital education in the learning environment, replacing traditional processes. A student information system can be a boon here.
This blog discusses in detail how a student or a faculty or administrator can use the Student Information System to tackle day-to-day challenges, focus on better student experience, and boost student success.
Student information system and student success
Did you know that the evolution of technology brings opportunities to students? When institutions offer students adequate tools in hand that is designed to meet their challenges and support their needs, it fuels student success.
The problem with student success is the lack of transparency; students often fail due to a deficiency of clear pathways or milestones. With effective student information systems, institutions are making the whole higher education process transparent for them, so they see where they are, where they’re heading, and what they should do to better themselves.
A one-size-fits-all solution doesn’t work. They need a tailored solution like Creatrix Campus SIS that cares for them and watches them improve at every step of the way.
Top 14 ways the student information management system minimizes administrative burden and boosts student success
1. Maximizes productivity with minimal paperwork
A student information system completely automates all student-related tasks, which relieves the burden off the shoulders of faculty or an admin. It efficiently streamlines the daily operations starting from managing admissions’ and all other associating functions like enrollment, student attendance, fee collection, scheduling, grade books, transcripts, admissions, resource and assignment distribution, performance evaluation, hostel facilities, sports management, and much more!
This automation not only boosts operational efficiency but also frees up countless hours of faculty and staff’s time.
2. Trouble-free online registration
The biggest hurdle higher education institutions experience is during the time of admissions. The lengthy inquiry process, different stages of scheduling interviews, and endless communications are some of the toughest student recruitment nightmares.
Student information systems come with online self-registration features that allow students to self-register without them being on the school premises. Everything gets loaded in the system, which auto-notifies them with admission confirmation emails, document submissions, verifications, fee collection, etc.
3. Self-service capabilities
With a powerful set of self-service capabilities, the student information system module gives a powerful user experience to all its users including faculty, students, and staff with all information and access they need to succeed.
To the students, it offers consolidated information on their academic progress in one view, with access to their account, registration, course catalog, resources, class schedules, grades, and transcripts. To the administrators and staff, it solves a wide variety of departmental needs like configuring, maintaining and adding action items to specific groups and more.
4. Effortless events management
Administrators and staff often find planning, managing, and monitoring both virtual and in-person events like first-year orientation, conferences, and campus seminars tough!
With the Student Information System, things get easy. Staff can easily organize events, while attendees can easily register online and get automatic updates.
5. Maintains clean data
Instead of filling up students' records in musters and ledgers, a Student Information System (SIS) maintains end-to-end student records in a centralized database, with easy access. Thanks to the informative one-view dashboards that display information right before the faculty and admins, reducing their time spent rummaging for data.
With reconfigurability as a key, they even generate a wide range of student reports with actionable data insights on demand by the stakeholders.
6. Hassle-free online fee payments
The SIS facilitates online fee payments seamlessly, making the task easy not only for students and parents but also for admins and those in the accounting department. Designed to be secure, easy, and fast, the SIS comes with mobile support, allowing easy payments from smartphones, tablets, or PC. They even have payment reminders and instant notifications for better usability.
7. Boosts communication
With instant messaging functionalities, the SIS software empowers staff and faculty to easily communicate with students, parents, and the management regarding financial aid, registration reminders, and financial aid via mobile, email, or a letter.
Additionally, there is also the option to schedule both one-time and recurring communications, and track communications and interactions, improving the overall efficiency of the institution.
8. Better analytical tools and dashboards
With the boom of BI and AI tools, most student information systems offer greater analytics that helps process student data into actionable information. They have informative role-based dashboards that offer extensive on-demand reports for those in different departments of the institution, enabling on-time decision-making, and saving resources time, and effort.
9. Outcome-based education support
Mapping knowledge, and graduate attributes, combined with orientations allow you to measure learning outcomes at every level. With the SIS-integrated OBE, institutions get clean data, which faculty and staff can use to support their outcomes and build a curriculum based on OBE principles.
10. Maximizes enrolment & promotes student success
Now that you know the importance of maintaining clean data, workflow automation, reports, and notifications, you will enroll new students and collect fee payments, register for courses and classes, schedule timetables, conduct tests, and assignments, assign grades, maintain attendance, and promote student and staff interactions easily.
11. Mobile-readiness
SIS brings the functionality of reaching out to students 24/7 with the mobile app. No matter where the faculty or staff is, they can come in contact with the students, parents, faculty, and staff at just the push of a button.
12. Keeps tab on students' progress
A student information system tracks the students' performance, starting from their date of enrolment till they graduate and get placed. It auto-tracks every student’s performance and constantly pushes them to reach their milestone by accomplishing all outcomes.
13. Automated workflows
There is a lot more than the SIS could do for you and your institution. With automated workflows, it automates and streamlines the academic and administrative processes online, sets up notifications and reminders to notify parents by email, or sends SMS alerts of the student’s dip and success.
14. Monitors student activities
One of the most impactful actions an SIS could offer is to create individual academic plans and goals to ensure student success. It has tools to monitor student activities with real-time status updates via email, SMS & push messages. Analyzing dashboards gives valuable insight into which students perform best and which aren't performing well, so it gets easy to measure their progress to make smarter decisions.
Creatrix SIS - Flexible solution for 21st-century educators
Creatrix’s cloud-based higher education student information system software enables students, faculty, staff, and administrators to access all student records and activities throughout the student lifecycle in a single place.
An integrated student information system meets the specific needs of the institution to ensure institutional effectiveness, rather than adhering to an outdated student information system. Colleges and universities can manage various teaching models, including outcome-based education, and learning assessments.
No matter how old or young your institution is, you can use your student information system to ensure institutional effectiveness and promote student success. Contact our team for more information.
